Site Walk Coordination

The problem

Site surveys are the front door to every infrastructure project, and most buildings handle them casually: an engineer hands over keys, or a technician wanders with an escort who doesn't know what they're looking at. Surveys get repeated because findings weren't captured, and unescorted visitors see far more of your building than the project requires.

The risk

Unmanaged site walks leak security information, telecom room locations, access control details, tenant equipment, to people with no verified need to know. They also produce bad projects: surveys that miss pathway constraints or power limitations turn into installs that stall mid-project or improvise around problems at the building's expense.

Understanding it

A site walk is an information exchange, and both directions matter. The visitor needs accurate information about pathways, spaces, power, and standards so their project is engineered correctly. The property needs a record of who walked, what they inspected, and what they were told, so the next request is consistent and the survey doesn't need repeating.

GDS coordinates walks as scoped, escorted, documented events tied to a real request: verified attendees, a defined route, captured findings, and follow-up items routed into the change management workflow.

Best practices

• Require a documented purpose and tenant linkage before scheduling any survey.
• Verify attendee identity and affiliation on arrival.
• Escort with someone who understands the infrastructure, not just the floor plan.
• Record findings, photos, and commitments; share relevant standards with the visitor.
• Route survey outcomes into the change request process, a walk is step one of a change.

How GDS delivers it

• Survey request intake and validation
• Attendee verification and scheduling
• Knowledgeable escort and scope enforcement
• Documented findings, photos, and follow-up items
• Standards briefing for project vendors before design

Common questions